Privacy Policy

Last updated: January 2026

1. Introduction

This Privacy Policy explains how Schools 48‑Hour Media (“we”, “us”, “our”) collects, uses, stores, and protects personal information when you visit www.schools48hourmedia.co.uk (“the Website”) or interact with our services.
We are committed to safeguarding the privacy of students, teachers, parents, and all visitors.

By using the Website, you agree to the practices described in this policy.

2. Who We Are

Schools 48‑Hour Media
Website: www.schools48hourmedia.co.uk (schools48hourmedia.co.uk in Bing)
Email: info@school48hourmedia.co.uk
We act as the Data Controller for the information we collect.

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3. Information We Collect

a. Information You Provide Directly

• Names of students, teachers, or school representatives
• School name and contact details
• Email addresses and phone numbers
• Challenge submissions (videos, images, written content)
• Payment information (if applicable)
• Any information submitted through forms, registrations, or enquiries

b. Information Collected Automatically

• IP address
• Browser type and version
• Device information
• Pages visited and time spent on the Website
• Cookies and tracking technologies (see Section 8)

c. Information from Schools or Organisations

If a school registers on behalf of students, we may receive student names, ages, and submission materials through the school.

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4. How We Use Your Information

We use personal data for the following purposes:

• Managing challenge entries and communication
• Verifying eligibility and school participation
• Displaying or publishing submitted media (with consent)
• Responding to enquiries
• Improving the Website and user experience
• Processing payments (if applicable)
• Ensuring safety, compliance, and fraud prevention
• Sending updates, announcements, or marketing communications (only with consent)

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5. Legal Basis for Processing

We process personal data under the following UK GDPR bases:

• Consent – for media publication, marketing, and optional data
• Contract – to manage challenge participation or services you request
• Legal obligation – safeguarding, record‑keeping, or regulatory requirements
• Legitimate interests – improving our services, ensuring security, and managing operations
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6. How We Share Your Information

We may share data with:

• Judges, mentors, or partners involved in the challenge
• Service providers (hosting, email, payment processors)
• Schools or organisations associated with a participant
• Legal authorities if required by law
• Media or promotional partners (only with explicit consent)

We never sell personal data.

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7. Children’s Data

Because our platform involves schools and young people, we take extra care with children’s data.
We only collect student information:

• With consent from a parent, guardian, or school representative
• For the purpose of challenge participation or educational engagement
• With strict security and limited access controls

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8. Cookies and Tracking

We use cookies to:

• Enable website functionality
• Analyse traffic and performance
• Improve user experience

You can manage or disable cookies through your browser settings. A detailed Cookie Policy can be provided separately.

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9. How We Store and Protect Your Data

We use appropriate technical and organisational measures to protect personal information, including:

• Encrypted storage
• Secure servers
• Access controls
• Regular security reviews

Data is stored within the UK or EEA unless otherwise stated, and only transferred internationally with adequate safeguards.

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10. How Long We Keep Your Data

We retain personal data only as long as necessary for:

• Challenge administration
• Legal or regulatory requirements
• Archival or historical purposes (with consent)

You may request deletion at any time (see Section 11).

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11. Your Rights Under UK GDPR

You have the right to:

• Access your personal data
• Correct inaccurate information
• Request deletion (“right to be forgotten”)
• Withdraw consent
• Object to processing
• Request data portability
• Restrict processing

To exercise these rights, contact us at: [insert email]

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12. Third‑Party Links

Our Website may contain links to external sites. We are not responsible for their privacy practices. We encourage you to review their policies.

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13. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated “Last updated” date.

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14. Contact Us

If you have questions about this Privacy Policy or how we handle your data, contact:
Email: info@schools48hourmedia.co.uk

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